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Document Control & Imaging Staffing

Document control ensures documents are able to be located; reviewed periodically and revised; approved; available as the current revision at the locations needed; and removed when obsolete and archived.

Controlled documents are legible, dated, (with effective date of revision), readily identifiable, maintained in an orderly manner and retained for a specified period. Document control helps ensure that documents are created and maintained in a manner sufficient to implement management systems.

Current versions of controlled documents generally reside in an electronic document control system. Printed copies of controlled documents may be maintained at workstations and other appropriate areas for easy access. Printed copies, however, are considered uncontrolled documents; the only controlled version of a document is the electronic version viewed online.

Source: Office of Environmental Measurement and Evaluation, U.S. EPA New England

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