Alternate Titles: Secretary, Department Assistant, Coordinator, Associate, Administrative Assistant, Senior Secretary
Administrative Assistants perform at a variety of different levels depending on their level of skill and experience. An Entry Level Administrative Assistant performs a variety of Internet research functions and uses word processing, spreadsheets and presentation software.Duties also include fielding telephone calls, filing and data entry. May assist with overflow work from Administrative Assistants and Executive Assistants, and fill in for the office Receptionist as needed.
The Intermediate Level Administrative Assistant performs administrative and office support activities for multiple supervisors. Duties may include fielding telephone calls, receiving and directing visitors, word processing, filing, and faxing. Administrative Assistant has intermediate computer skills in MS Office Suite (Word, Excel, Outlook), as well as Internet research abilities and strong communication skills.
The duties of a Senior Administrative Assistant include those described for the Administrative Assistant but require stronger work experience within each function. Supports senior level managers and may supervise other support staff. A premium is paid for specific industry or market experience. Senior Administrative Assistant has advanced computer skills in MS Office Suite (Word, Excel, Outlook and MS Publisher or similar software for presentation and proposals to include the insertion of graphs and tables. It is preferred by today’s manager’s that AAs should have the ability to train others in system usage and current business software packages.
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