Accounts Payable Specialist

Alternate Titles: Accounts Payable Clerk, AP Clerk, AP Specialist, AP Administrator


Accounts Payable Specialists positions may be entry level or highly experienced. If the position is entry level close supervision is generally required. Many of these positions are usually found in larger companies. Position may report to the Accounts Payable Manager, Supervisor or to an Accounting Manager. Depending upon the volume and AP cycle, the preparation and processing of AP is usually scheduled to meet the organization’s payment policies. An accounts payable clerk reconciles and pays all approved expenditures for a company, and ensures all expenses are paid in a timely fashion. Typical duties will also include filing, faxing, collating, copying, scanning.

Education, Experience, & Certifications

  • 6 months – 3 years AP processing, or full-cycle AP experience, depending upon position
  • High school diploma or Associate or Bachelor’s Degree for more experienced positions
  • Proficiency in MS Word, MS Excel and MS Outlook
  • Excellent data entry skills
  • Excellent verbal and written communication, customer service and telephone skills
Typical Duties May Include:
  • Coding, matching, batching and entering invoices into the computer
  • Entering, posting and reconciling batches
  • May work with vendors and service providers to reconcile purchase orders
  • Pay invoices by writing checks or using electronic payment methods
  • May reconcile or update sub-ledgers depending upon experience level
  • Research and problem resolution abilities
  • Organized, detail oriented, accurate