Alternate Titles: Data Entry Operator, Data Entry Specialist, Data Entry Clerk, Data Capture Specialist, Electronic Data Processors, Fiscal Assistant, Claims Support Specialist, Data Entry Machine Operator, Remote Computer Terminal Operator, Typist, Underwriting Support Specialist, Commission Specialist
Data Entry is entering information into computer spreadsheets, CRM or accounting software etc. Data entry may be numeric, alpha or alpha numeric. Data Entry Specialists process a vast amount of information by compiling, coding, categorizing, calculating, tabulating, auditing or verifying information or data that is then “keyed” into specific software. These positions are found in almost every industry and position title may vary depending upon the industry, for example, Medical Data Entry Clerk. Generally companies look for accuracy and speed, however, if research, proofing or auditing is also required for the project then critical thinking and reasoning skills will become necessary in order to perform successfully in this position. Data Entry Specialists range from trainees to experienced professionals who will command a higher salary.
Education, Experience, & Certification
A high school degree is required
Proficiency in MS Word, MS Excel is required; additional technical skills will vary from company to company
Although many companies will provide on the job-training, some positions will require more experienced individuals with a high key-stroke per hour
Successful candidates should be able to type and have adequate keyboarding skills
Successful candidates should have general office skills and should be able to perform standard office business tasks: file, fax, collate, scan, copy, and operate equipment such as copiers, and fax machines
Proficiency in QuickBooks, Peachtree, Great Plains etc. or other proprietary accounting software may be required
Typical Duties May Include:
Read source documents such as canceled checks, sales reports, or bills, and enter data in specific data fields or onto tapes or disks for subsequent entry, using keyboards or scanners.
Proofread information for accuracy as well as update data as information changes
Compile, sort and verify the accuracy of data before it is entered.
Compare data with source documents, or re-enter data in verification format to detect errors.
May also perform such tasks as batching, coding, matching and possibly balancing.
Store completed documents in appropriate locations.
Locate and correct data entry errors, or report them to supervisors.
Maintain logs of activities and completed work.
Select materials needed to complete work assignments.
Load machines with required input or output media such as paper, cards, disks, tape or Braille media.
Resolve garbled or indecipherable messages, using cryptographic procedures and equipment.