Accounts Payable Specialist

Job Overview

Alternate Titles: Accounts Payable Clerk, AP Clerk, AP Specialist, AP Administrator

Accounts Payable Specialists positions may be entry-level or highly experienced. If the position is entry-level close supervision is generally required. Many of these positions are usually found in larger companies. Position may report to the Accounts Payable Manager, Supervisor or an Accounting Manager. Depending upon the volume and AP cycle, the preparation and processing of AP are usually scheduled to meet the organization’s payment policies. An accounts payable clerk reconciles and pays all approved expenditures for a company, and ensures all expenses are paid in a timely fashion. Typical duties will also include filing, faxing, collating, copying, scanning.

Education, Experience, & Certifications

• 6 months – 3 years AP processing, or full-cycle AP experience, depending upon the position
• High school diploma or Associate or Bachelor’s Degree for more experienced positions
• Proficiency in MS Word, MS Excel, and MS Outlook
• Excellent data entry skills
• Excellent verbal and written communication, customer service and telephone skills

• Coding, matching, batching and entering invoices into the computer
• Entering, posting and reconciling batches
• May work with vendors and service providers to reconcile purchase orders
• Pay invoices by writing checks or using electronic payment methods
• May reconcile or update sub-ledgers depending upon experience level
• Research and problem resolution abilities
• Organized, detail-oriented, accurate