Events Coordinators coordinate all aspects of an event to ensure it runs professionally, smoothly, and efficiently. Event Coordinators may work for an organization directly, or be hired on a project basis by the client. They may create the idea for an event, or take a client’s idea and make it come alive.
Events Coordinators begin with event planning, including choosing the event location, arranging the schedule, selecting speakers and entertainment acts, deciding on vendors, choosing menus, securing accommodations, and creating and distributing any marketing materials. They hire other staff as needed, prepare and follow budgets, and buy necessary equipment. Depending on the event, the Events Coordinator may also arrange transportation attendees and help them arrive at the event on time. Events Coordinators are present at the actual event to coordinate and troubleshoot as needed.